The Rallycheck Portal is specifically designed for organizers of rallies. In the Portal you can manage all your rallies. The Portal is online at: https://my.rallycheck.com. In order to log on to the Portal you must have the required credentials.
The Rallycheck Portal has a number of functions that can help the rally organization during the three phases of a rally.
Before the start of a rally:
- Creating a rally
- Placement of controls on the road map
- Creating the mother Route Control Card
- Adding Participants to a rally
During the rally:
- Following the rally in real time
- Contact with participants
At the end of the rally:
- List of all finished participants
- Update mother Route Control card if needed
- Optionally calculate the results
- Publish the results
In this Manual we will describe all the functions of the Portal and als list the best practices when using Rallycheck for a successful rally!
2.Registering for the Portal
In order to use the Rallycheck Portal you will have to register for an account to access the Portal.
Access to the Portal is done using the same credentials as for the Rallycheck app. Before registering for the Portal, please download the Rallycheck app and create an account.
The next step is to send us an email in order to apply for access. The following information is required.
- Rallycheck email account
Rally organisation information:
- Name of the rally you wish to manage
- Approximate number of rallies per year
- Approximate number of participants per year
- Let us know if more than one person from your organisation needs to access the Portal, please provide the following information per person.
- Rallycheck email account
3.Login to the Portal
Go to https://my.rallycheck.com to log in to the Rallycheck Portal. You will see the following screen:
Enter the same email and password as you used to register in the Rallycheck app.
You can log in to the Portal after you have received notification that your Portal account has been registered.
The Edit Rally page enables you to enter information pertaining to the rally itself. The page consists of up to seven tabs, each with a specific function. Depending on your privileges you may not see all tabs.
General information such as name, description etc.
Digital media such as rally shield etc.
Define the classes of the rally.
Legs & Stages
Define the Legs and Stages of the rally.
Configuration of the penalty points of a rally.
Configuration of the calculation provider.
Reserved for administrators.
On this tab you can set the general settings for your rally.
The Rally name can be entered here and is shown in the Rallycheck app and on all email communication and prints.
Rally description is a free text field for you own purpose. It is not used in the system.
Enter the email address of the account which will receive all email notifications pertaining to the rally. An email will be sent at the start of a stage of each competitor and at the finish of each stage.
This field is used to set the rally to active (or inactive).
When a rally is active, it is visible in the Rallycheck app and can be selected bij all users of the app.
Mail Control Card to Participant
This field enables the option to send a Route Control Card to the Participant directly after finishing a Stage. When this option is set to No, no mail will be sent to the participant. The “resend mail” option in the results page is also disabled.
On this tab you can enter digital media and documents for your rally.
Upload rally shield
After completing the rally a competitor receives an email message with an overview of their control card. Basically all the controls that are also seen on the smartphone. At the top of the email there is room to place your rally’s rally sign.
The digital rally sign has the following dimensions: 320 x 199 pixels.
The digital rally sign is a .png file. See the following example.
Upload rally icon
In the Rallycheck app a competitor can select a rally. The app shows the name of the rally preceded by a logo of the rally.
The logo has the following format: 140 x 140 pixels.
The digital logo is a .jpg file. See the following example.
Upload explanation document
After completing the rally a competitor can receive a link tot a personalized explanation document. This is a PDF document. The document has the following sections:
- Front page
- One or more pages of road map information with the rally route explained and the controls placed on the card
- An explanation of the controls
- The mother card with all the controls
Sending the link to the explanation document is of course optional. We do advise all rally organisations to do this as it enhances the rally experience for your competitors!
NOTE: The Upload document option will be updated to support the mailing of separate documents per Class and per Stage. The sending of an explanation document is only possible if the “Mail Control Card to Participant” is set to Yes in the “General” tab.
On the Classes tab you can define the different Classes in which Participants can enter the rally.
A rally must have at least one Class, the default Class when creating a new rally is “Touring”.
An organizer can activate the Tripmaster function in the Rallycheck app. This can be done per Class. In the example above, Touring is allowed use of the GPS Tripmaster in the Rallycheck app, but the Sporting and Expert Classes are not able to use this feature of the app.
The default value for the Tripmaster is OFF.
4.1.4.Legs & Stages
A rally must have at least one Leg and one Stage. We have noticed that the terms “Leg” and “Stage” are often used with rallies, but are not always applied the same way. In order to be sure how to use Legs and Stages we have added our definition for use within the Rallycheck application.
Rally start and end date/time
A rally may have an optional starting date/time and an optional ending date/time.
We advise all rallies that have an actual starting date, to enter this in Rallycheck.
The rally usually has a fixed date with an organisation and a lot of competitors that drive the rally at the same time.
Rallies that do not have a fixed date are usually configured so that Participants can drive the rally at their own convenience. This type of rally is available all year round and can be driven at will. Usually this is done on an individual basis or in small groups of participants.
Rallies without a fixed date are an exception.
Definition of a rally Leg
A rally Leg consists of a name. Usually there is one leg per day.
This is not mandatory. You may define more legs per day.
A rally Leg must have at least one stage.
Definition of a rally Stage
A rally Stage consists of a name and an optional starting and ending date and time. Also a rally stage is linked to (at least) one or more Classes. A rally stage is also linked to one (and only one) Route Control Card per Class.
Typical configuration of a one day rally with two classes
The typical configuration of a one day rally with two classes could be:
Leg 1 (Saturday):
- Morning stage (Sporting and Touring classes)
- Afternoon stage (Sporting and Touring classes)
Example of a two day rally with 3 Classes:
This Rally is on a Saturday and Sunday, in this image only Saturday is shown. You can see the following information:
- The start and finish date and time of the rally. The rally can only be selected in the Rallycheck app during this timeframe.
- The Leg named Saturday
- The Stage named Morning with:
- All three Classes defined for the morning stage. Each class has a Starting time defined. This time is used for (future) calculation of starting times of participants.
- Only two Classes defined for the Afternoon Stage.
When configuring your rally you can decide exactly how you want it designed with regard to Legs and Stages.
4.1.5.Penalty points settings
On this tab you can define the penalty points for your rally.
The penalty points are explained as follows.
Missed controls. This is the number of penalty points received if you have missed a passage control or have saved a “false” control.
Default value: 100 points per control.
Too early. This is the number of penalty points received when encountering a time control before the Norm Regularity Time (NRT).
default value: 1 point per second.
Too late. This is the number of penalty points received when encountering a time control after the Norm Regularity Time (NRT).
default value: 1 point per second.
Maximum. This is the maximum number of penalty points received per regularity.
Too early. This is the number of penalty points received when encountering a time control before the Norm Passage Time (NPT).
default value: 10 points per minute.
Too late. This is the number of penalty points received when encountering a time control after the Norm Passage Time (NPT).
default value: 10 points per minute.
Maximum. This is the maximum number of penalty points received per missed Time Control.
TC-IN. This is the number of minutes a participant can check in early per TC-IN (of TC-FINISH) without receiving a penalty. This is usually user to regroup the field and not have participants waiting for their IPT before a lunch or Finish location.
default value: 15 minutes early without penalty.
Time Window Control. A TWC can be used to allow a participant to arrive late at a Time Control, without penalty. Time Window Controls are defined, but not yet implemented in the Rallycheck system.
default value: 30 minutes late without penalty.
Making up lost time.
This can be set if participants are allowed to make up lost time when checking into a TC.
TC. The number of minutes a participant can make up per TC without receiving a penalty, if “making up lost time” is set.
default value: 10 minutes per TC.
With these options you can select the type of results calculation for your rally.
The selection of the results calculation is dependant on your account privileges. If you cannot edit this field, please let us know and we will set the correct value for you.
The option “Results immediately visible for users” enables you to enable or disable the participants results of the rally. When set to Yes the participant will see exactly which controls were missed and the number of penalty points received. When set to “No” the participant will not see the results. Only the rally organizer can see the results in the Rallycheck Portal.
This is the page where you will define all your route controls.
The page is divided into two sections. On the left side of the screen is the Mother card. On the right side of the screen is the road map.
Mother Route Control Card
The Mother Route Control Card (or Mother Card) is the card where all route controls are listed in the order in which they are encountered when driving the rally.
The Road Map shows the position of all the controls on the map.
There is a big difference between the Road Map and the Mother Card. On the Road Map all controls are listed only once! On the Mother Card a control can be listed multiple times. For example, when driving the rally, it is possible to pass a control, lets say control B, and saving it in the Rallycheck app. Later, you could, depending on the route, pass B again and save this in the Rallycheck app.
The B is of course the same actual control on the map and has the same GPS position. The control B will however be listed twice on the Mother Card.
It is very important to have a good understanding of the subtle difference between the Road Map and the Mother Card. This is important as some attributes of a route control are linked to it’s GPS position, and some attributes are linked to it’s Mother Card instance.
There are a number of buttons at the top of the page. The function of these buttons are explained below.
When clicking on Update route your changes will be saved. Use this button often as not to lose information!
This option can be used if you ave all the Waypoints for the controls in another map program. You can export the information from your other map system to GPX format. Then upload the GPS file to the Rallycheck portal. All the controls will be shown on the map.
Send Mother Card (optional)
This is an optional button which enables you to send the Mother Card to the Calculation Provider. If no Calculation Provider is selected, the button will not be shown.
Print Mother Card
With this function you can print the Mother Card or export it as a PDF document.
4.2.1.Route Control Options
When creating or updating a Control you will see the following pop-up screen:
Route Control Options
The Route Control Options screen consists of three tabs. The first tab is the “Way point”. The second tab is the “Mother card” and the third tab is the “Bearing”.
The Way point settings refers to settings of the way point on the road map. The information entered here will be the same each time a participant passes the Control during the rally.
The Mother card settings refers to the Control on the mother card. This information is serate to the actual waypoint. This information is not used in the Rallycheck app. This information can be used when calculating results. If the mother card has the same control more than once, it is possible to manage these settings per instance on the mother card.
The Bearing settings also refer to the way point on the road map. The information entered here will be the same each time a participant passes the Control during the rally.
The Route control options are described below.
The Letter field can be used to enter the letter of the control. This is usually 1 character long. It is possible to enter more than one letter. The Letter field will be scaled down in the Rallycheck app if it is too long. This may make it difficult to read on some phones if it is too long.
We advise organisers to keep this field as short as possible! No more than 3 or 4 characters. Here are some examples:
A: normal passage control
T1: time control 1
TC1: time control 1
There are six RcTypes. They are listed below.
A standard passage control.
The Start control of the rally. When this control is encountered is acts as the start of a new stage of the rally.
The Finish control of a stage of the rally. The Finish control stays on screen in the Rallycheck app and the participants must click on the save button to Finish the stage.
A Time control. The Time control shows the running time on the screen of the Rallycheck app. The competitor can decide at what time is saves the control by clicking save.
A Time control with the option to check in early. The Time control shows the running time on the screen of the Rallycheck app. The competitor can decide at what time is saves the control by clicking save. With this type of TC it is usually allowed to check in early without penalty. The amount of time that a participant can check in early without penalty, is configured per rally. TC-IN does not act as a Finish of the stage.
A Time control combined with the Finish of a stage of the rally. Time control shows the running time on the screen of the Rallycheck app. The competitor can decide at what time is saves the control and Finishes the stage by clicking save. With this TC it is usually allowed to check in early without penalty. The amount of time that a participant can check in early without penalty, is configured per rally. TC-FINISH acts as a Finish of the stage.
The Proximity is a value in meters and is set to a default of 45. It describes the geofencing radius around a route control.
When a participant is with the proximity of the control, the Rallycheck app will detect the control and, inost cases, show the control on the screen.
Try to use the default value.
Stay away from low proximity values. Values smaller than 20 meters are not advised.
With the Savetime options you can manage the time, in seconds, that the control is visible on the Rallycheck screen.
The default value is usually 60 seconds.
The default value for controls also using the AutoSave option is 15 seconds.
Try to keep the value constant for the whole rally. We have experimented a lot with this value and 60 seconds seems to work well. This value, in combination with the 15 seconds value when using AutoSave is advised.
When the DirectSave option is set to ON, the Rallycheck app will always save the RC or START control in the app. The participant does not have the choice to save or cancel the control. When set to ON, de Savetime is automatically defaulted to 15 seconds. The Savetime can be changed.
DirectSave does not have impact on the TC or FINISH controls. These controls must always be saved by the participant.
The default value is OFF.
Use this option for speed controls or “hidden” time controls.
The ShowSpeed option is an informational feature. When this option is set, the Rallycheck app will show the speed of the participant when it reaches the control. The speed is shown on the screen with control, but also on the screen with all the controls. It is also shown on the Route Control Card which the participant receives per email and also on the route Control Card that the rally organisation receives.
Use this option in conjunction with DirectSave for speed controls.
The ShowTime option is an informational feature. When this option is set, the Rallycheck app will show the time of the participant when it reaches the RC, TC, START or FINISH control. The time is shown on the screen with the control, but also on the screen with all the controls. It is also shown on the Route Control Card which the participant receives per email and also on the Route Control Card that the rally organisation receives.
For a TC control, the ShowTime option will show the time at which the participant saved the TC.
Use this option in conjunction with a TC to show the time a which the participant has checked in a the TC.
Use this option for “hidden” or “secret” time controls during the rally or during a regularity section of the rally.
The Instruction field can be used to show participants a (short) instruction when reaching the control. This can be any information and is free text.
Keep this informational field as short as possible. Remember that the participants will read this text on the phone and that the information is scaled to fit one line of the phone. Not all participants have large phones! The smaller the phone the smaller the text and the more difficult to read.
This free format text field can be used to describe the situation of the control in the rally. It is only used in the results module when a participant has missed a control (or has saved a false control). With the explanation, a participant is able to understand the situation and the organiser has an opportunity to inform the participant of the route that should have been taken.
220.127.116.11.Norm Passage Time
The Norm Passage Time is located on the “Mother card” tab.
The Norm Passage Time (NPT) is used to define the passage time of controls. It is usually the time at which the first competitor should pass a time control (TC).
The time could (for example) be 8:01, and defines the start time of the first participants.
It has no function in the app. The Rallycheck app does not know the norm times for the participants. It is the responsibility of the participants to arrive at a TC at the correct time.
The NPT can be used for computing a time penalty in the results module.
18.104.22.168.Norm Regularity Time
The Norm Regularity Time (NRT) is used to define the passage time of controls during a regularity. It is usually the time at which the first competitor should pass a hidden time control (GTC).
This is a short example of a possible use of the NRT.
At the start of the regularity
Instruction: Start REG
The first time control in the regularity:
The Norm Regularity Time at the first time control in a regularity should be 7 minutes and 15 seconds.
Using DirectSave and ShowTime ensures that a participant’s time is registered automatically and the the registered time is visible on screen.
The results calculation module is responsible for determining a time penalty using the times at control R, G and the corresponding NRT times.
In this example the start of the regularity timing is a “rolling start”.
The Norm Speed (NS) is used to define the norm or maximum speed at a control. It is usually set to the value of the maximum allowed speed and is used for speed controls.
The Norm Speed could (for example) be 35, and defines the (maximum) speed that the participant should not exceed. The value can be used for Kilometers or Miles. At this time, Rallycheck only supports Kilometers.
It has no function in the app. The Rallycheck app does not know the Norm Speed for the participants. It is the responsibility of the participants to avoid speeding!
The Norm Speed can be used With DirectSave and ShowSpeed.
Using this combination of options enables the organisation of a rally to check the speed of a participant at a certain control. Optionally the results calculation module can award penalty points if a competitor is caught speeding.
The driving direction for a control can be set on the “Bearing” tab.
Set Bearing to the ON position to enable it’s use.
The Bearing represents the driving direction in which the control can be detected. When driving to the control from another direction, the control is not shown in the Rallycheck app. You can set the driving direction bij clicking the arrow on the outer ring an moving it around.
The bearing radius is set to 22,5 degrees left and right. This is the correct default value. If at all possible, leave it at the default value. With this value a participant can deviate up to 22,5 degrees with regards to the defined angle (driving direction) when encountering a control. The defined range for detecting the control is shown between “Bearing start” and “Bearing end”. It is important not to make the value of the bearing radius too low.
In the following image the Way point on the road map is shown. The driving direction is 133 degrees, and the “green” highlight in the way point proximity is the direction from which the control can be detected.
Each control can be added to one or more classes.
Within the Participants page, you can manage the participants of a rally.
A participant must have at least the following information:
- A rally class
- A valid Rallycheck email account
- Surname of the driver
- Surname of the navigator
There are a number of options on the participants page. They are listed below.
You can Upload participants using an Excel sheet. In order to have the correct information in the Excel sheet, use the Download template option. This template has all the correct fields needed and also in the correct sequence.
You can select Add Participant, to add participants individually.
The Download Checklist button, download a checklist that can be used at the start of the rally. This makes it easier for a rally organisation to check if all participants are registered correctly and ready to go!
4.3.1.Add or Edit Participant
When adding or editing a participant, the following fields can be entered.
Rallycheck email account
Vehicle registration plate
With this (optional) page you can add Organizers to your rally.
This page is only visible to Portal Administrators. Please contact us if you want to add organizers to your rally.
The Results page shows and overview of the results of the current rally, per stage.
At the top of the page there are two buttons, Total Results and Recalculate rally scores.
The Total Results button leads you to the total results of the rally. The Recalculate rally scores button recalculates all the scores of all the participants for all the stages.
The Results information itself is sorted bij Starting no. but most columns can be used to sort information. The following information and actions are available.
- Route Control Card
- Resend mail
- Delete stage
The total results page shows the total results of the rally. The results are shown per Class. All stages results are shown and added to a total result.
Use the Print button to print a result for publication.
The delete Rally button enables you to remove the rally from the system. This option is available depending on your privileges.
Please be careful when using this option!
The Overview User page shows the current status of the selected participant of the rally. You will see the current Route Control Card and Map position of the participant.
The following information is available.
Route Control Card (header)
- the name of the rally
- the date of the selected rally
- the equipe name or email address
- the stage of the rally
- the class of the rally
- the Rallycheck ID or starting number of the rally
- the type of phone used, followed by the operating system version of the phone
- the GPS percentage with signal and actual time without signal
- the accuracy of the phone’s GPS function (deviation of GPS in meters)
- the total POM (Points Of Measurement) used determining the GPS information
There is a special option to enable editing of the Route Controls. use this only when absolutely nessecary. The following functions are available when editing is set to on.
- Delete a control
- add a START control before a listed control (control time is 1 second before the next control)
- add a FINISH control after a listed control (control time is 1 second after the previous control)
Use the Edit option only if a participant has failed to start or finish a stage.
This section shows the controls that a participant has encountered and saved.
The controls are ordered per stage. A START control will automatically start a new stage. A FINISH control will automatically end a stage.
The Start time of a stage is shown. The last time that information has been gathered by the server is also shown, this is the “Finished” time. You will see that the finished time is incremented per 3 minutes. This is because the Rallycheck app sends it’s information to the server every three minutes.
The “To result” button takes you to the results page of the stage.
Overview current route
The Overview current route shows the route the participant has driven. It also shows all the positions of encountered and saved route controls. It also shows the current position of the participant.
By clicking on a control (for example H), the map will automatically zoom in on the control.
With this option you can see exactly where and when the participant reached the control.
By hovering over the participants “yellow” marker, you can see time, speed, accuracy and driving direction.